Tradify is job management software built for tradespeople. Electricians, plumbers, HVAC technicians, builders, painters. If you spend your days on job sites and your evenings doing admin, Tradify exists to fix that second part. It handles quoting, scheduling, invoicing, timesheets, and job tracking from your phone or computer.
Founded in New Zealand in 2013, Tradify now has about 20,000 customers across NZ, Australia, and the UK. The Access Group (a major UK software provider) acquired them in October 2024 for reportedly over $100 million, which should mean faster development and broader feature rollout going forward.
What You Get
The workflow is: create a quote from your phone on-site, client accepts it online, job appears on your schedule, your team logs time and materials against it, you invoice directly from the completed job, payment goes through Stripe, and everything syncs to Xero or QuickBooks automatically. That's the whole loop, and it works well.
The quoting system lets you import supplier price lists, create kit bundles for common job types (so quoting a standard hot water install takes 30 seconds instead of 15 minutes), and send professional branded quotes with your logo. Clients accept online with a tap, and you get notified instantly on your phone. Progress invoicing means you can bill in stages on larger jobs instead of waiting until completion.
Scheduling uses a clean drag-and-drop calendar that syncs bidirectionally with Google Calendar. You see your whole team's availability, assign jobs, and track who's where on a real-time map view. Recurring jobs auto-populate. Subcontractor scheduling is built in on the Pro plan and above.
Pricing
Per user, per month. No long-term contracts.
Lite at roughly $47/user/month covers job management, basic quoting and invoicing, scheduling with Google Calendar sync, online payments via Stripe, and accounting sync. Pro at $51/user/month adds custom branding, enquiry forms, communications history, job photos and files, timesheets, subcontractor scheduling, and quote/invoice templates. Plus at $61/user/month is the full package with job tasks, purchase orders, bulk invoicing, kit bundles, staff activity history, reporting, analytics, and AI-powered features.
Prices vary by region (USD, NZD, AUD, GBP). Volume discounts kick in at 4+ users. An optional Instant Website add-on runs $12/month extra. 14-day free trial with no credit card required gives you full Plus-level access to evaluate everything.
Start Tradify Free Trial Get started →Why Tradespeople Like It
The reviews tell a consistent story. Trustpilot: 4.8/5 from 481 reviews. Capterra: 4.7/5 from 152 reviews. The word that appears in almost every positive review is "easy." Tradify doesn't try to be everything. It focuses on the specific workflows tradespeople actually use and makes them fast enough to do from a van between jobs.
Trade-specific compliance certificates (electrical testing, fire detection systems) are baked in, not bolted on. That's something generic project management tools like Monday.com or Asana will never offer. The mobile app mirrors the full platform well, so you can create a quote, schedule a job, and send an invoice without touching a computer.
The Trade-offs
Reporting is basic compared to enterprise tools. If you want deep custom dashboards with 20 different data views, Tradify isn't there yet. The integration list is short: Xero, QuickBooks, MYOB (AU/NZ), Sage (UK/Ireland), Stripe, and Google Calendar. That's it. No Zapier, no open API, no webhooks, and no custom integrations of any kind. If you need your job management tool talking to a dozen other systems or connecting to CRM platforms, this won't work.
Inventory management is minimal. You can track materials against jobs, but there's no proper stock management or warehouse tracking. Larger operations with significant parts inventory will feel the limitation.
The per-user pricing structure adds up significantly for bigger teams running multiple crews. At $51/user for Pro, a 10-person crew pays $510/month. Jobber starts at $39/month total (not per user) for its basic tier, though it caps at 1 user on that plan. ServiceTitan targets larger operations with more features but requires custom pricing. Housecall Pro runs $59/month for a single user.
Who Should Use Tradify
Solo tradespeople and small trade teams (1-15 employees) in New Zealand, Australia, or the UK where Tradify's regional support and localized tax compliance are strongest. The accounting integrations with Xero and local providers like MYOB and Sage work out of the box with automatic two-way syncing. US and Canadian users can use it with Xero or QuickBooks, but the platform's DNA is distinctly Australasian and British, and the community and support hours reflect that.
Try Tradify Free for 14 Days Get started →If you're currently managing your trade business with a combination of spreadsheets, text messages, and paper quotes, Tradify replaces all of that in a way that actually feels designed for how tradespeople work. Just know that it's purpose-built for small trade teams. If you're running a 50-person operation, you've outgrown it.
Visit Tradify Get started →How Tradify works
Tradify is job management software built for trade and field service businesses: electricians, plumbers and gas fitters, HVAC and refrigeration engineers, and property maintenance firms. It runs the whole job lifecycle in one place, from the inbound customer inquiry through quote or estimate, scheduling and dispatch, on-site job tracking with photos and notes, timesheets, purchase orders and job costing, then invoicing and card payment. The target is small crews rather than enterprise field service, and there is an optional Instant Website for businesses with no web presence at all.
Setup means loading price lists and markups, quote templates and job templates, after which jobs move through statuses you customize. Scheduling shows staff and job locations on an interactive map in real time and syncs with Google Calendar. Field staff work from iOS and Android apps, adding photos, videos, notes and time against the job. Invoices come out of branded templates, chase their own payment through reminders, and take credit cards via Stripe.
On the finance side, Tradify syncs both ways with Xero or QuickBooks Online across invoices, bills, payments and customer records. Subcontractors can be scheduled and given free Tradify access rather than a paid seat. Higher tiers add AI features: SmartRead for Bills, which parses supplier bills, and SmartWrite. The trial runs 14 days with all features and no credit card, and includes free training and support.
Where Tradify wins
- It is priced and scoped for small trade businesses, not enterprise field service management, and the per-user pricing is published openly: Lite $47, Pro $51, Plus $61 USD per user per month.
- Coverage is genuinely end to end in one app: inquiry capture, quoting, scheduling, job tracking, timesheets, purchase orders, job costing, invoicing and payment.
- Two-way accounting sync with both Xero and QuickBooks Online, covering invoices, bills, payments and customers rather than just pushing invoices one direction.
- Subcontractors get free access and can be scheduled, so you are not buying a seat for every occasional contractor you use.
- The 14-day trial unlocks all features with no credit card, plus free training and support, so you evaluate the real product rather than a stripped demo.
- AI bill parsing (SmartRead) and writing help (SmartWrite) are included in the $61 Plus tier instead of being sold as a separate add-on.
Where it falls short
- The cheap Lite plan is a trap for most crews. With only a $14 spread between tiers, note what Lite excludes: timesheets, job photos and files, job templates, costing and bill tracking, quote acceptance and progress invoicing are Pro-only, while reporting, purchase orders and bulk invoicing are Plus-only. Putting reporting behind the top paid tier is a notable gate.
- No inventory or stock management is documented anywhere on the site, which is a real gap for trades carrying van stock or materials.
- No offline mode is documented, and that matters for techs working in basements, plant rooms and rural sites.
- The integration list is very short: Xero, QuickBooks Online, Stripe and Google Calendar. No CRM, no supplier catalogues, and no Zapier or public API mentioned on the product pages, so anything else is manual work.
- QuickBooks support is QuickBooks Online only, so desktop users are out.
- The Instant Website costs an extra $12 a month on every tier, and the contact page lists only a US Delaware registered-agent address and US phone numbers despite international sales, which leaves local support availability outside the US unclear.
Who should use Tradify
Tradify fits owner-operators and small crews, roughly 2 to 15 people, in electrical, plumbing and gas, HVAC or property maintenance, particularly those already running Xero or QuickBooks Online who want quoting through to payment handled in one mobile app. Budget for the Pro tier as a minimum, and Plus if you need reporting or purchase orders, because Lite leaves out too much of the daily workflow.
Skip it if you carry significant van stock or warehouse inventory, since nothing in the product addresses that. Skip it too if your technicians regularly work without signal, or if you need integrations reaching beyond accounting and Stripe, because there is no documented API or Zapier path to fill the gap.
