Desk Booking That Lives Inside Microsoft Teams
Hybrid work created a new headache for office managers: knowing who's coming in, where they'll sit, and whether there are enough desks. Seatti solves this by embedding a desk booking and office scheduling tool directly into Microsoft Teams. No separate app to install, no new login to remember. Employees open Teams, click the Seatti tab, and book a desk, meeting room, or parking spot in seconds. The Munich-based company built Seatti specifically for Microsoft-centric organizations, and that tight integration is its primary advantage.
The reason Teams integration matters so much is adoption. Every standalone desk booking app faces the same challenge: getting employees to actually use it. When the booking tool lives inside the app people already have open eight hours a day, adoption rates jump dramatically. Seatti reports 80%+ adoption rates within the first month, which tracks with what I've seen from other Teams-native tools compared to standalone alternatives.
Add Seatti to Your Microsoft Teams Get started →How the Booking System Works
You start by uploading your office floor plans into Seatti's admin dashboard. The system overlays interactive hotspots on the floor plan for each bookable resource: desks, meeting rooms, phone booths, parking spaces, even lockers. Employees see a visual map of the office with real-time availability color-coded. Green means open, red means booked, and grey means unavailable. Click a desk, pick a date and time, and confirm. The booking syncs to the employee's Outlook calendar automatically.
Recurring bookings handle employees who come in on fixed days. Book every Tuesday and Thursday desk for the entire quarter in one action. Team scheduling lets managers see who on their team is coming in and coordinate in-office days for collaboration. The "find my colleague" feature shows where specific people are sitting on any given day, which solves the surprisingly common problem of walking around a large office looking for someone.
For office managers, the analytics dashboard tracks utilization rates by floor, zone, and time of day. This data directly informs real estate decisions. If the third floor averages 23% utilization while the second floor hits 87%, you have a clear signal to consolidate. Companies using Seatti report reducing their office footprint by 20-40% based on actual utilization data rather than guesswork.
Pricing Breakdown
Seatti offers three tiers. The Basic plan costs EUR 1.90 per user per month and includes desk booking, floor plan maps, and basic analytics. The Professional plan at EUR 2.90 per user per month adds meeting room booking, visitor management, parking reservations, and advanced analytics. Enterprise pricing is custom and includes SSO, dedicated support, API access, and multi-location management.
For a 200-person company on the Professional plan, that's EUR 580/month or about EUR 6,960/year. If the utilization data from Seatti helps you eliminate even one floor of leased office space, you've saved tens of thousands annually. The ROI math is straightforward, which is probably why the tool's sales cycle with facility managers tends to be short.
See Seatti Pricing for Your Team Size See plans →User Feedback and Competitor Comparison
Seatti holds a 4.7 out of 5 rating on Software Advice. Users consistently praise the Teams integration and the visual floor plan interface. The most common complaint is that the mobile experience, while functional, feels secondary to the desktop Teams experience. A few reviews mention that initial floor plan setup takes time if your office layouts are complex or frequently change.
The competitive landscape includes Robin (starts at $5/user/month), Envoy Desks ($3/user/month), Officely ($2.50/user/month via Slack), and Skedda (free for small spaces). Seatti's differentiator is the depth of its Teams integration. Robin and Envoy are platform-agnostic, which means they work everywhere but integrate deeply nowhere. Officely is the Slack equivalent of what Seatti does for Teams. If your organization runs on Microsoft 365, Seatti is the natural choice. If you use Slack, look at Officely instead.
Practical Considerations
Seatti requires Microsoft 365 with Teams. It won't work for organizations on Google Workspace or those using Slack as their primary communication tool. The admin setup takes 1-3 days depending on how many floors and locations you need to configure. Floor plans need to be uploaded as images (PNG or PDF), and each bookable resource gets manually placed on the map.
The tool handles multi-location offices well, which matters for companies with multiple branches. Each location gets its own floor plans and booking settings. Employees traveling between offices can book desks at any location from the same Teams interface. For companies with 50-5,000 employees across multiple offices running Microsoft 365, Seatti is one of the most natural fits in the desk booking category. The tight Teams integration removes the biggest barrier to adoption and delivers the utilization data that justifies real estate optimization decisions.
Book a Seatti Demo for Your Office Get started →How Seatti works
Seatti is a hybrid-work and workplace management platform built almost entirely around Microsoft 365. It bundles desk, room and parking booking, multi-location space structure management, occupancy analytics and visitor management into one product, and it measures actual office attendance without sensors or hardware by detecting when a device joins the office network. The vendor is German, the site is bilingual German and English, and the company claims 100+ enterprise customers.
Employees book desks, rooms and parking from inside Microsoft Teams: Seatti ships as a native Teams app from the Teams store with no separate login, and bookings post to the Outlook calendar automatically. Entra ID (Azure AD) sync handles provisioning, creating new employees automatically and deactivating leavers. Admins configure space structure across locations, booking rules and access control, plus floor plan setup, which is done for you during onboarding.
Presence detection is configured by defining office Wi-Fi SSIDs or IP ranges per location. A device joining that network auto-checks in the user, and Seatti assigns the right location without the employee picking one. Analytics then compare booked capacity against real occupancy. There is an HR and workplace-system integration story including SAP, plus custom integrations and API access on the Enterprise tier. Seatti also carries an engagement layer (social nudging, team meetup coordination, "Lunch Roulette," colleague location sharing) aimed at pulling people into the office rather than just allocating desks. The vendor quotes 1 to 2 weeks for integration with technical setup often taking hours, and an average 2.5 weeks to launch, with configuration, onboarding, floor plans, customization and training included at no one-time cost.
Where Seatti wins
- Per-user pricing is transparent, which is rare here: Essentials from €1.90/user/month, Professional from €2.90, Enterprise on quote, with no setup fee and onboarding, floor plan setup, training and support included.
- Presence measurement needs no sensors or hardware. IP and SSID-based check-in gets you real attendance data at building or zone level without a hardware procurement cycle.
- It is deliberately privacy-minimal and built for European works councils. Only whether a user is on the office network is recorded: no GPS, no movement profiles, no room-level tracking. Seatti is ISO/IEC 27001 certified, GDPR-compliant, with data stored exclusively in the EU.
- The Teams-native adoption path removes friction: booking happens where employees already are, and Entra ID sync means no separate user lifecycle to manage.
- The engagement layer is a genuine differentiator against pure booking tools, and the vendor claims users spend 32% more time in the office.
Where it falls short
- It is Microsoft-only in practice. Teams, Outlook, Entra ID and Exchange are the whole integration story. No Google Workspace or Slack support is mentioned anywhere on the site.
- Annual billing only, priced per active user. No monthly option, no free tier, no self-serve trial. Every path leads to a demo request.
- Feature gating on the entry tier is aggressive. Essentials is desks and parking only. Room booking, advanced booking rules and the engagement features need Professional, while IP-based check-in, full administration, custom integrations and API access are Enterprise-only, which puts the headline presence-detection feature behind a custom quote.
- Presence detection is building or zone level, not desk level. Desk-level real-time data is listed as "coming soon" via Desk Hubs integration, and the site does not explain how corporate VPN connections are handled, a real gap for hybrid staff who VPN in from home.
- Visitor management is a paid add-on, not included in any tier.
- Much of the site's depth is German-first. English pages exist but some feature detail is thinner in translation, and no mobile app specifics or hosting and deployment options are documented publicly.
Who should use Seatti
Seatti fits European mid-market and enterprise companies standardized on Microsoft 365 that need real attendance data and works-council-safe hybrid booking without installing sensors. It is strongest where HR or facilities has to justify a real estate decision with occupancy evidence, because the presence data is the point and the privacy posture makes it approvable.
Skip it if you run Google Workspace, if you need desk-level real-time occupancy today, if you want monthly billing or a self-serve trial, or if room booking matters to you and €2.90/user/month billed annually is above budget.
