Last updated: January 2026
What Is Zenzap?
Team chat was supposed to accelerate collaboration. Instead, most platforms have become sources of constant distraction—endless notification pings, weekend messages that create anxiety, scattered conversations where action items disappear into scroll history.
Zenzap takes a different approach. Rather than maximizing engagement, it's designed for managers who want structured communication that respects boundaries. Tasks emerge naturally from conversations. Working hours are enforced by the platform. Offboarding happens with one click.
The result is workplace chat that feels calmer and more accountable—less like social media, more like a well-organized project space where nothing falls through cracks.
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Key Features Explained
Smart Task Management
The gap between discussing work and tracking work typically requires switching to a separate tool. Zenzap closes that gap by letting you convert any chat message into an actionable task with two clicks.
Tasks get owners and due dates without leaving the conversation thread. Visibility stays where the discussion happened, so context never gets lost during handoffs. Accountability sticks because everyone sees task status inline with the original request.
For teams currently copying chat messages into Asana or Trello, this integration eliminates tool-switching friction.
Working Hours Guardrails
The feature that defines Zenzap's philosophy: Working Hours Guardrails let managers set office hours for the entire workspace. The platform then enforces those boundaries automatically.
Late-night thoughts can be composed immediately but scheduled to deliver tomorrow morning. Weekend messages stay muted unless explicitly flagged as urgent. Notifications respect the hours you've defined—no more accidental after-hours pings from colleagues in different timezones.
This single control addresses one of modern work's biggest problems: the always-on expectation that leads to burnout. Zenzap makes healthy boundaries a platform feature rather than individual discipline.
Enterprise-Grade Security
Every message is encrypted in transit and at rest. Data lives in EU or US data centers meeting GDPR, CCPA, HIPAA, and SOC2 compliance requirements. Uploaded files get automatic malware scanning.
Role-based permissions control who can access what. Admins can instantly revoke access when someone leaves—sessions close immediately while chat history stays intact for audit or handover. For teams needing compliance automation, consider pairing with CyberUpgrade.
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One-Click Offboarding
Employee offboarding typically involves chasing down access across multiple systems, resetting passwords, and hoping nothing was missed. Zenzap turns it into a single action.
Click a departing user's name, confirm the offboarding, and all their active sessions close immediately across every device. Their chat history remains searchable for knowledge retention and compliance documentation—but access is gone instantly.
For managers responsible for security during transitions, this feature alone might justify the platform.
Crystal-Clear Structure
Channels in Zenzap support organizational structure that Slack-style tools often lack. Folders group related channels. Topic tags make conversations searchable across the workspace. Chat calendars show upcoming discussion topics.
Administrative controls prevent workspace sprawl: managers can restrict who can create new channels or invite external guests. The workspace stays organized rather than ballooning into chaos as teams grow.
WhatsApp Migration
Many teams started on WhatsApp groups before realizing they needed something more professional. Zenzap includes a built-in migration wizard that imports chat history and participants from WhatsApp—no manual recreation required.
Real-World Use Cases
Manager-Led Teams
Team leaders use Zenzap's task conversion to assign action items directly from discussions. Working hours guardrails protect team wellbeing without requiring constant boundary-setting conversations.
Regulated Industries
Healthcare, legal, and financial teams leverage HIPAA/SOC2 compliance and instant offboarding for regulatory requirements. Complete chat history retention supports audit needs.
Remote Teams
Distributed teams use working hours guardrails to respect timezone differences automatically. Scheduled messages reach colleagues during their working hours, not yours.
Growing Companies
Companies scaling past informal WhatsApp groups use Zenzap to professionalize team communication without losing the immediacy of chat.
For customer-facing chat support, see Tidio or Freshchat.
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Pricing (2026)
See official pricing for current rates. Straightforward pricing without surprise overages.
Free Forever — Up to 20 users, unlimited group chats, built-in task conversion, working-hour controls, scheduled messages, 1 GB storage. Genuinely functional for small teams.
Pro — £19/month flat (annual) for up to 20 seats, or £2/user/month beyond. Checklist templates, advanced file-security scanning, 100 GB storage.
Business+ — £6/user/month (annual). API access, third-party integrations, unlimited storage, archiving, admin analytics dashboards.
Enterprise — Custom pricing. SSO, SCIM provisioning, custom encryption keys, dedicated customer success manager.
Pros and Cons
What We Like
Generous free tier supporting 20 users—rare and genuinely useful
Built-in task management eliminates tool-switching
Working hours guardrails actively prevent burnout culture
One-click offboarding for instant access revocation
WhatsApp migration wizard for teams transitioning from consumer tools
Strong compliance posture (GDPR, HIPAA, SOC2)
What Could Be Better
Newer platform with smaller ecosystem than Slack or Teams
Limited integrations compared to established enterprise tools
No native video calling yet
Mobile app still maturing
Primarily UK-based pricing (GBP)
Zenzap vs. Alternatives
vs. Slack: Slack has more integrations and a larger ecosystem. Zenzap offers simpler task management, better work-life boundaries, and a more generous free tier for small teams.
vs. Microsoft Teams: Teams integrates tightly with Office 365 suite. Zenzap is lighter and easier to set up for organizations not committed to Microsoft's ecosystem.
vs. WhatsApp Business: WhatsApp lacks admin controls, compliance features, and working-hours enforcement. Zenzap is built for professional requirements WhatsApp can't address.
vs. Discord: Discord excels for communities and gaming. Zenzap is purpose-built for business teams with task tracking, compliance, and boundaries that Discord doesn't offer.
vs. Basecamp: Basecamp is more project-management focused. Zenzap is chat-first with task features added, rather than project management with chat added.
Tips for Best Results
Configure working hours immediately: Set team boundaries from day one rather than trying to change behavior later.
Use task conversion aggressively: Convert action items to tasks during conversations, not after.
Structure with folders: Organize channels into logical folders before the workspace grows chaotic.
Migrate from WhatsApp completely: Don't run parallel systems—use the migration wizard and commit fully.
Restrict channel creation: Prevent sprawl by limiting who can create new channels.
FAQ
Is the free plan really permanent?
Yes. Free Forever includes task conversion, permissions, working-hour controls, and scheduled messages for up to 20 users indefinitely—no credit card required.
How does Zenzap compare to Slack or WhatsApp for work?
Slack was built for tech teams, WhatsApp for friends. Zenzap is purpose-built for managers who need professional features: task ownership, enforced working hours, and instant offboarding.
Is my data secure?
Messages are encrypted in transit and at rest. Files receive automatic malware scans. The platform is audited against GDPR, CCPA, HIPAA, and SOC2 compliance frameworks.
Can I migrate existing WhatsApp groups?
Yes. A built-in migration wizard imports chat history and participants from WhatsApp groups.
How long does setup take?
The average team is chatting in under five minutes. Create a workspace, invite colleagues, configure working hours, and you're operational.
What happens when someone leaves the company?
One-Click Offboarding revokes all sessions instantly across every device. Messages remain searchable for knowledge retention and compliance.
Final Verdict
Zenzap won't replace Slack for teams that want maximum integrations and ecosystem. It's not trying to. Instead, it serves managers who believe team chat should respect boundaries, create accountability, and stay organized without constant policing.
The working hours guardrails alone address one of modern work's biggest cultural problems. If your team struggles with always-on expectations or chat-induced anxiety, Zenzap offers a fundamentally different approach worth testing.
