Last updated: January 2026
What Is Sunsama?
Productivity apps promise to help you get more done, but most just give you more lists to manage and more notifications to ignore. Sunsama takes a different approach: instead of maximizing output, it helps you plan realistic days, protect your time, and actually finish what matters. It's a daily planner for knowledge workers who want intentional workdays rather than reactive chaos.
The platform pulls tasks from Asana, Trello, Jira, Todoist, Gmail, Slack, and calendars into a unified daily view. Each morning, you review what's possible, time-block your day, and work through priorities methodically. Built-in time tracking and daily review rituals create accountability without surveillance.
For professionals tired of ending days wondering where time went, Sunsama provides the structure that transforms overwhelming task lists into manageable daily plans.
Plan Your Days IntentionallyKey Features Explained
Daily Planning Ritual
Each morning, Sunsama guides you through planning. Review carryover tasks from yesterday, pull in priorities from connected apps, estimate time for each task, and build a realistic daily schedule. The ritual takes 5-10 minutes and transforms scattered priorities into focused intention.
Unified Task View
Tasks from multiple sources appear in one place. Asana projects, Trello cards, Jira tickets, email threads, and Slack messages become plannable work items without leaving Sunsama. No more switching between apps to understand your full workload.
Time Blocking
Assign time estimates to tasks and see them on your calendar. Visual scheduling reveals overcommitment before it happens. Move tasks between days when reality doesn't match plans.
Focus Mode
When working on a task, focus mode tracks time and minimizes distractions. See how long tasks actually take versus estimates. Build accurate prediction skills over time.
Daily Shutdown
End-of-day review captures what you accomplished, what slipped, and what you learned. Reflection reinforces good habits and surfaces improvement opportunities. Shutdown ritual creates clean breaks between work and personal time.
Weekly Review
Weekly summaries show time spent across projects and categories. Identify patterns: which work takes longest, which estimates are most accurate, where time actually goes.
Workload Limits
Set daily hour limits and Sunsama warns when you overcommit. Learn to plan realistic days rather than perpetually overloaded ones. Boundaries protect sustainable productivity.
Team Features
See teammates' planned work for coordination. Shared visibility without surveillance. Know who's focused on what without constant check-ins.
Plan Your Days IntentionallyWho Uses Sunsama?
Knowledge Workers
Professionals juggling multiple projects, meetings, and deadlines across organizations. People whose work lives in various tools but needs unified daily planning for focus and intentional time allocation.
Remote Workers
Without office structure, remote workers need systems that provide daily rhythm. Sunsama creates workday boundaries and accountability that offices provide naturally.
Managers
Leaders balancing individual contribution with team coordination. Planning rituals ensure management responsibilities don't crowd out focused deep work.
Founders and Executives
People with infinite demands and finite time facing constant interruptions. Sunsama forces prioritization and prevents reactive workdays driven by whoever's loudest or most urgent.
Pricing (2026)
Individual — $20/month billed monthly, or $16/month billed annually. Full feature access for personal productivity.
Team — $20/user/month. Adds team visibility, shared planning, and collaboration features for coordinated work.
14-day free trial lets you experience the full workflow before committing.
Pros and Cons
What We Like
- Philosophy of intentional planning over endless lists
- Unified view across multiple productivity tools
- Time blocking reveals realistic capacity
- Daily/weekly rituals build better work habits
- Clean, focused interface without clutter
- No gamification or artificial urgency
What Could Be Better
- Premium pricing for individual productivity tool
- Limited to Mac, Windows, and web (no mobile apps)
- Requires commitment to daily rituals for value
- Not suited for project management or team task tracking
- Some integrations have limitations
Sunsama vs. Alternatives
vs. Todoist: Todoist is a task manager; Sunsama is a daily planner. Different tools for different needs—many use both together.
vs. Motion: Motion uses AI to auto-schedule; Sunsama requires intentional manual planning. Different philosophies on how planning should work.
vs. Reclaim.ai: Reclaim auto-blocks calendar time for tasks. Sunsama requires manual time blocking but provides more intentional planning experience.
vs. Time blocking in Google Calendar: Free but lacks task integration, tracking, and review rituals that make Sunsama effective.
Tips for Success
Commit to the ritual: Daily planning works when it's daily. Skip days and the system breaks down.
Be honest about estimates: Underestimating perpetuates overcommitment. Track actual time to calibrate predictions.
Use workload limits: Setting boundaries forces prioritization that improves decision-making.
Do the shutdown: Daily review is where learning happens. Don't skip it.
FAQ
Do I need to use other project management tools?
Sunsama integrates with existing tools but doesn't replace them. It's a planning layer on top, not a task management system itself.
Is there a mobile app?
Currently Mac, Windows, and web only. Mobile apps are commonly requested but not yet available.
Can I use Sunsama for team project management?
No. Sunsama is for individual daily planning with optional team visibility. Use dedicated project tools for team task management.
What happens if I miss days?
Tasks carry over automatically. But consistent daily use delivers the most value—irregular use reduces effectiveness.
Does Sunsama work with all calendars?
Sunsama integrates with Google Calendar and Outlook. Calendar events appear alongside tasks for complete daily visibility.
Getting Started
Sign up for the 14-day free trial and connect your primary task sources—Asana, Trello, Todoist, or others. Link your calendar for complete visibility.
Complete the morning planning ritual each day for at least a week. The value compounds as you calibrate time estimates, build the daily habit, and develop accurate prediction skills for your workload.
Plan Your Days IntentionallyFinal Verdict
Sunsama represents a mature approach to productivity: not more features or faster completion, but thoughtful planning and intentional work. For knowledge workers overwhelmed by infinite task lists, the platform's daily rituals provide structure that transforms chaotic workdays into focused productivity.
The premium price reflects a premium philosophy. Users who embrace the ritual-based approach find significant value; those seeking just another task manager should look elsewhere.
Rating: 4.5/5
