Dext

What is Dext?

Dext (formerly Receipt Bank) automates the tedious work of expense management and bookkeeping. Snap photos of receipts, forward email invoices, or connect bank accounts—Dext's AI extracts the data, categorizes expenses, and syncs everything to your accounting software automatically.

For business owners drowning in paper receipts and accountants manually entering data, Dext eliminates hours of tedious work. The platform handles the capture-to-categorization workflow that traditionally consumes enormous administrative time, letting you focus on running your business.

Whether you're a freelancer tracking expenses for tax deductions or an accounting firm managing hundreds of clients, Dext provides the automation infrastructure that transforms receipt chaos into organized financial data.

Key Features

Smart Receipt Capture

Multiple capture methods meet receipts wherever they are. Photograph paper receipts with the mobile app. Forward email receipts to your dedicated Dext email address. Upload PDFs directly. The platform accepts receipts however you receive them, eliminating excuses for lost documentation.

AI Data Extraction

Optical character recognition extracts vendor names, dates, amounts, tax details, and line items automatically. Machine learning improves accuracy over time, learning your specific vendors and categorization patterns. Human verification handles unclear images when needed.

Automatic Categorization

Dext learns how you categorize expenses and applies those rules to new receipts. Set supplier rules once—all future receipts from that vendor categorize automatically. Reduce manual categorization to exceptions only, saving hours of repetitive work.

Accounting Integration

Direct sync with QuickBooks, Xero, Sage, and other accounting platforms. Extracted expenses appear in your accounting software ready for reconciliation. No manual re-entry between systems means fewer errors and faster month-end closing.

Bank Statement Processing

Upload bank statements and Dext extracts transactions for matching against receipts. Identify missing documentation and reconcile expenses against actual spending. Complete visibility into where money goes.

Team Expense Management

Employees submit expenses from mobile apps with automatic approval workflows. Managers review, approve, and route expenses without paper forms. Track spending by employee, department, or project for detailed cost analysis.

Pricing

Dext offers plans based on document volume and features. Solo starts at $15/month for individuals with basic receipt capture. Business plans start at $25/month with team features and increased limits. Accountant/Bookkeeper plans provide multi-client management with per-client pricing.

Volume-based pricing means costs scale with usage. Free trials allow testing with your actual receipt workflow before committing.

Who Uses Dext?

Small Business Owners

Small business owners manage receipts and expenses without administrative staff. Photograph receipts at purchase time and never worry about lost paper. Tax time becomes simple when all expenses are already captured and categorized.

Accounting Firms

Accounting firms use Dext to streamline client bookkeeping. Instead of receiving boxes of receipts, accountants access digital documentation already extracted and ready for review. Per-client dashboards manage multiple businesses efficiently.

Freelancers and Consultants

Freelancers and consultants track business expenses for tax deductions. The mobile app captures expenses on-the-go, ensuring nothing falls through the cracks between receipt and tax return.

Construction and Trades

Construction and trades businesses document job-related expenses with photos, linking costs to specific projects for accurate job costing and client billing.

Integrations

Dext integrates with major accounting platforms including Xero, QuickBooks Online, QuickBooks Desktop, Sage, FreeAgent, and MYOB. Cloud storage connections sync documents to Google Drive, Dropbox, and OneDrive. Zapier enables connections to additional tools.

Dext vs Competitors

Dext vs Expensify

Expensify focuses on employee expense reports and reimbursements. Dext covers broader bookkeeping automation beyond expenses. Expensify for corporate travel and expense policies; Dext for comprehensive receipt management.

Dext vs Hubdoc

Hubdoc (owned by Xero) offers similar receipt capture with strong Xero integration. Dext provides broader accounting software compatibility. Xero users may prefer Hubdoc; multi-platform users benefit from Dext's flexibility.

Dext vs AutoEntry

AutoEntry offers comparable data extraction capabilities. Dext provides a more polished user experience and stronger mobile apps. Both serve similar markets effectively; preference often comes down to interface and specific integration needs.

Pros and Cons

What We Like

Accurate AI extraction reduces manual entry significantly

Multiple capture methods suit different workflows

Strong accounting software integrations

Mobile apps enable on-the-go capture

Learning algorithms improve categorization over time

Accountant/bookkeeper portal for client management

What Could Be Better

Pricing adds up with high document volumes

Extraction accuracy varies with receipt quality

Learning curve for optimal supplier rules

Some advanced features require higher tiers

Tips for Success

Capture receipts immediately: Photograph receipts at the point of purchase. Waiting leads to lost receipts and forgotten expenses.

Set up supplier rules early: Take time to configure categorization rules for frequent vendors. The upfront investment pays dividends in automation.

Use the email forwarding feature: Forward your Dext email address to vendors for direct invoice delivery. Automation starts at receipt.

Train employees on the app: Team expense management only works if everyone participates. Make submission easy and consistent.

Review extraction weekly: Catch and correct extraction errors quickly. Regular review maintains data quality.

Getting Started

Sign up for a free trial matching your user type—individual, business, or accountant. Connect your accounting software immediately to enable automatic syncing from day one.

Download the mobile app and capture your first few receipts. Set supplier rules for common vendors as you process initial documents. The system learns from your categorization patterns.

For accounting firms, invite clients to the platform and configure their workspaces. Train clients on submission methods that fit their workflows—mobile capture, email forwarding, or direct upload.

Frequently Asked Questions

How accurate is receipt extraction?

Dext claims 99%+ accuracy on clear receipts. Crumpled, faded, or partial receipts require manual review. The system flags uncertain extractions for human verification.

Can Dext handle international receipts?

Yes, Dext processes receipts in multiple languages and currencies. Multi-currency support handles exchange rates and international expense reporting.

What happens to paper receipts?

Many jurisdictions accept digital copies as valid records. Check local tax requirements—Dext provides compliant digital storage, but some situations may require original retention.

How does team expense approval work?

Managers receive notifications of pending expenses, review extracted data with attached images, approve or reject with comments, and approved expenses route to accounting automatically.

Can I use Dext with multiple companies?

Yes, accountant plans support multiple clients in separate workspaces. Business users can manage multiple entities with appropriate plan structures.

What file formats does Dext accept?

Dext accepts photos from mobile apps, PDF uploads, and various image formats. Email attachments in common formats process automatically through the forwarding feature.

Final Verdict

Dext solves a universal business problem: turning scattered receipts into organized, categorized financial data. The combination of flexible capture, AI extraction, and accounting integration eliminates hours of tedious bookkeeping work.

For businesses drowning in paper receipts and accountants tired of manual data entry, Dext provides immediate ROI through time savings. The platform has earned its position as a leading choice for automated expense management.

Rating: 4.4/5