Healthie

What is Healthie?

Healthie provides all-in-one practice management for health and wellness professionals—nutritionists, dietitians, health coaches, therapists, and wellness practitioners. The platform combines telehealth, scheduling, billing, charting, and client engagement in one system designed specifically for wellness businesses.

For wellness practitioners juggling multiple tools to run their practice, Healthie consolidates operations into a single, purpose-built platform. Instead of paying for separate video conferencing, scheduling software, payment processing, and electronic health records, practitioners get everything integrated seamlessly.

Key Features

Telehealth Platform

HIPAA-compliant video sessions built directly into the platform eliminate the need for separate video conferencing tools. The telehealth system includes screen sharing for reviewing documents and educational materials with clients, session recording for documentation and training purposes, and virtual waiting rooms that create a professional client experience.

The video quality remains stable even with varying internet connections, and practitioners can conduct sessions from any device. Group video sessions support multiple participants for group coaching or family consultations. Integrated chat functionality allows quick communication before, during, and after sessions without leaving the platform.

Online Scheduling

Client self-booking with calendar sync streamlines appointment management. Automated email and SMS reminders significantly reduce no-shows—practitioners report up to 50% fewer missed appointments. Package and subscription booking support various business models from single sessions to ongoing programs.

The scheduling system handles complex booking scenarios including buffer times between appointments, different appointment types with varying durations, and recurring session scheduling for long-term clients. Timezone detection ensures clients book at the correct time regardless of location.

EHR & Charting

Electronic health records designed specifically for wellness practitioners differ from generic medical EHR systems. Customizable intake forms capture relevant health history, dietary habits, lifestyle factors, and goals. Progress notes templates save time while ensuring thorough documentation.

Assessment tools include validated questionnaires for various wellness metrics. The charting system generates reports showing client progress over time, valuable for both practitioner review and client motivation. All documentation meets professional standards and regulatory requirements.

Billing & Payments

Invoice clients and process payments directly within the platform. Credit card processing handles one-time payments, packages, and recurring subscriptions. Insurance billing support helps eligible practitioners like registered dietitians submit claims and track reimbursements.

Superbill generation simplifies out-of-network insurance claims for clients. The billing system tracks outstanding balances, sends payment reminders, and provides financial reports. Multiple currency support serves practitioners with international clients.

Client Portal

The secure portal gives clients 24/7 access to their documents, completed forms, and session summaries. Food journals with barcode scanning make nutrition logging convenient for clients working on dietary changes. Goal tracking and habit monitoring keep clients engaged between sessions.

Practitioners can share educational resources, handouts, and personalized content through the portal. Secure messaging maintains HIPAA-compliant communication. The mobile-friendly design ensures clients can access everything from their smartphones.

Programs & Courses

Create digital programs and courses that scale your practice beyond one-on-one sessions. Structure content into modules with videos, PDFs, worksheets, and quizzes. Group programs serve multiple clients efficiently through shared content and community features.

Drip content scheduling releases materials over time for structured programs. Completion tracking shows which clients engage with content. This creates passive income opportunities alongside traditional 1:1 services.

Use Cases

Nutritionists and Dietitians

Registered dietitians and nutritionists find Healthie particularly valuable for nutrition-focused practice management. The food logging feature allows clients to track meals with photos and detailed entries, which practitioners review before sessions. Nutrition assessment tools calculate macronutrients, micronutrients, and dietary patterns.

Meal planning templates help practitioners create and share customized nutrition plans. Integration with food databases simplifies calorie and nutrient tracking. Insurance billing features support RDs who accept medical nutrition therapy coverage.

Therapists and Mental Health Professionals

Licensed therapists and counselors use Healthie for HIPAA-compliant telehealth sessions and secure client management. Progress note templates designed for mental health documentation save time while maintaining clinical standards. Secure messaging enables crisis communication protocols.

Session notes remain confidential with role-based access controls. Treatment planning tools track therapeutic goals and interventions. The platform supports both individual and couples or family therapy session types.

Health Coaches

Health coaches building virtual practices leverage Healthie for location-independent businesses. Goal tracking and accountability features support behavior change coaching. Program creation tools allow coaches to develop signature programs that generate recurring revenue.

Client engagement metrics show coaches which clients need additional support. Group coaching features enable community-based programs. The platform scales from solo coaches to coaching organizations with multiple practitioners.

Pros and Cons

Pros

All-in-one platform: Eliminates the need for multiple software subscriptions and reduces integration headaches.

Wellness-specific design: Features built specifically for health practitioners rather than adapted from generic business software.

Scalable pricing: Free tier allows new practitioners to start without financial risk, with paid plans that grow with your practice.

Strong telehealth: Reliable video quality and integrated features make virtual sessions seamless.

Client engagement tools: Food journals, goal tracking, and portals keep clients engaged between sessions.

Insurance billing: Support for submitting claims helps practitioners who accept insurance coverage.

Cons

Learning curve: The comprehensive feature set takes time to master fully.

Mobile app limitations: Some advanced features work better on desktop than mobile devices.

Customization constraints: While flexible, some practitioners want more control over branding and layouts.

Cost adds up: Full feature access requires higher-tier plans that may strain new practice budgets.

Pricing

Starter — $0/month. Basic features for solo practitioners starting out. Limited client capacity and feature access, but enough to test the platform.

Essential — $59/month. Adds billing, telehealth, and full client portal access. Suitable for growing practices ready to scale.

Professional — $99/month. Advanced charting, programs, and increased client capacity. For established practitioners maximizing efficiency.

Enterprise — Custom pricing for organizations and group practices with multiple practitioners, dedicated support, and custom integrations.

Tips for Getting Started

Start with core features: Focus on scheduling, video sessions, and basic charting before exploring advanced tools. Master the fundamentals before adding complexity.

Customize intake forms early: Invest time creating thorough intake forms that capture the information you need. This saves time in every future client onboarding.

Set up automated reminders: Configure email and SMS reminders immediately to reduce no-shows from day one.

Build one program first: Create a signature program or course that showcases your expertise and generates passive revenue alongside sessions.

Use the client portal: Encourage clients to access their portal regularly. Higher engagement correlates with better outcomes and retention.

Frequently Asked Questions

Is Healthie HIPAA compliant?
Yes, Healthie is fully HIPAA compliant and provides Business Associate Agreements (BAAs) for covered entities. All data is encrypted and stored securely.

Can I migrate from another platform?
Healthie offers data migration support for practitioners switching from other practice management systems. Contact their team for assistance with your specific situation.

Does Healthie work internationally?
Yes, practitioners worldwide use Healthie. The platform supports multiple currencies and timezones, though some features like insurance billing are US-focused.

Can I white-label Healthie?
Enterprise plans offer white-labeling options for organizations wanting branded client experiences. Standard plans include customization but retain Healthie branding.

What integrations are available?
Healthie integrates with Google Calendar, Outlook, Stripe, Zoom, and various fitness tracking devices. API access enables custom integrations on higher plans.

Healthie vs Competitors

Healthie vs Practice Better

Practice Better offers similar wellness focus with different feature emphasis. Practice Better excels in client portal customization while Healthie offers stronger insurance billing. Compare specific charting, billing, and telehealth capabilities for your practice type.

Healthie vs General Practice Management

Generic practice management software lacks wellness-specific features. Healthie's nutrition tracking, wellness assessments, and health coaching tools serve practitioners better than adapted medical or business software.

Final Verdict

Healthie delivers purpose-built practice management for wellness professionals. The combination of telehealth, EHR, billing, and client engagement in one platform streamlines operations for health-focused practitioners. The free tier makes it accessible for new practitioners, while robust features support scaling practices.

For nutritionists, therapists, and health coaches seeking comprehensive practice management without juggling multiple tools, Healthie presents a compelling solution. The wellness-specific design addresses unique practitioner needs that generic software overlooks.

Rating: 4.5/5