7 Best AI Tools for Google Sheets (2026)
Google Sheets is where most teams spend hours on formula writing, data cleanup, and reporting. AI tools now handle the repetitive parts, from generating VLOOKUP formulas to categorizing thousands of rows of text data. Some work as native integrations inside Sheets, others as add-ons you install from the Google Workspace Marketplace.
Here are the seven best AI tools for Google Sheets, compared by features, pricing, and what they're actually useful for.
If you want to get productive with AI-powered spreadsheets fast, the AI Academy offers structured lessons that take you from basics to advanced workflows.
Quick Comparison
| Tool | Type | Pricing | Best For |
|---|---|---|---|
| Google Gemini | Built-in | Included with Workspace/Google One AI | Formula generation, data analysis, chart creation |
| GPT for Sheets | Add-on | Free trial / $9/mo + API costs | Bulk text generation, classification, extraction |
| SheetAI | Add-on | Free / $5.99/mo | Simple AI functions, text processing |
| Numerous.ai | Add-on | $19/mo (Starter) | Marketing teams, content at scale |
| Coefficient | Add-on | Free / $49/mo (Pro) | Live data connections, CRM sync |
| ChatGPT | External (manual) | Free / $20/mo | Complex formula help, one-off analysis |
| Rows AI | Standalone + integration | Free / $59/mo (Pro) | AI-native spreadsheet, built-in data sources |
Google Gemini (Built-in)
Google's own AI is now embedded directly in Google Sheets. The Gemini side panel generates formulas from natural language, creates charts, analyzes data patterns, and answers questions about your spreadsheet. The =AI() function (also available as =Gemini()) lets you run AI prompts inside individual cells.
Key features:
- Side panel assistant: Describe what you need in plain English, get formulas, pivot tables, and charts inserted directly
- =AI() function: Process text data cell by cell, for example =AI("Categorize this customer feedback as positive, neutral, or negative", A2)
- Smart Fill: Auto-detects patterns as you type and suggests completions for entire columns
- Context-aware: Gemini can see your spreadsheet data, so it references actual column names and ranges
Pros:
- No installation required, already in your toolbar
- Understands your spreadsheet context (column names, data types, ranges)
- =AI() function works in cell formulas just like any other function
- Included with Google Workspace subscriptions at no extra charge
Cons:
- Requires Google Workspace Business Standard+ or Google One AI Premium ($19.99/month for personal accounts)
- =AI() function can be slow on large datasets (processing row by row)
- Formula suggestions occasionally reference wrong cell ranges
- Limited customization compared to dedicated add-ons
Included with Google Workspace (Business Standard and above) or Google One AI Premium ($19.99/month).
Anyone already on Google Workspace who wants AI in Sheets without installing anything extra. The =AI() function alone covers 80% of what most people use AI add-ons for.
For a deeper walkthrough of Gemini's features, see our guide on how to use AI in Google Sheets.
GPT for Sheets and Docs
GPT for Sheets is the most popular AI add-on in the Google Workspace Marketplace. It connects OpenAI's GPT models directly to your spreadsheet through custom functions like =GPT(), =GPT_LIST(), =GPT_TABLE(), and =GPT_CLASSIFY().
Key features:
- =GPT() function: Run any prompt in a cell, for example =GPT("Write a product description for", A2)
- =GPT_CLASSIFY(): Categorize data into predefined labels
- =GPT_EXTRACT(): Pull specific information from text (names, dates, prices, emails)
- =GPT_TRANSLATE(): Translate text across languages
- =GPT_TABLE(): Generate structured data from prompts
- Batch processing: Run AI across thousands of rows simultaneously
Pros:
- Wide range of specialized functions beyond simple prompting
- Uses the latest GPT models (GPT-4o, GPT-4 Turbo)
- Handles bulk operations well, processing 1,000+ rows is routine
- Active development with frequent updates and new functions
Cons:
- Requires your own OpenAI API key (separate cost on top of subscription)
- API costs add up quickly with large datasets, processing 10,000 rows can cost $5-50 depending on model and prompt length
- Functions recalculate when the sheet refreshes, potentially running up API costs
- Setup requires some technical comfort (API key configuration)
Free trial (limited). Paid plans start at $9/month. OpenAI API costs are additional (roughly $0.002-$0.06 per 1K tokens depending on model).
Marketing teams processing large content datasets, anyone doing bulk classification or extraction, and power users who want granular control over which GPT model runs each function.
Setting up AI functions for bulk processing can be tricky at first. Our AI Academy covers these exact workflows with templates you can apply right away.
SheetAI
SheetAI keeps things simple. Install the add-on, and you get AI-powered functions for text generation, data cleaning, and formula creation without needing an external API key. The tool handles everything through its own infrastructure.
Key features:
- =SHEETAI() function: Generate text, summarize, translate, or transform data
- Formula generator: Describe what you want in the sidebar, get a ready-to-use formula
- No API key required: SheetAI manages the AI infrastructure for you
- Template prompts: Pre-built prompts for common tasks like email drafting, data categorization, and summarization
Pros:
- Cheapest paid option for AI in Sheets
- No API key setup, works immediately after installation
- Simple interface, minimal learning curve
- Adequate for basic text processing tasks
Cons:
- Less powerful models than GPT for Sheets (noticeable on complex tasks)
- Fewer specialized functions
- Row processing limits on free and lower tiers
- Less frequent updates than competing add-ons
Free tier (limited queries). Pro at $5.99/month for more queries and faster processing.
Individual users and small teams who need basic AI functions in Sheets without the complexity or cost of API-based solutions.
Numerous.ai
Numerous.ai is built specifically for marketing and content teams working in spreadsheets. Its functions focus on content generation, SEO analysis, sentiment classification, and bulk content operations that marketing teams run regularly.
Key features:
- =AI() function: Generate marketing copy, product descriptions, ad text directly in cells
- Bulk content generation: Create hundreds of product descriptions, meta tags, or email subject lines at once
- Sentiment analysis: Classify customer feedback, reviews, or social mentions
- SEO functions: Generate title tags, meta descriptions, and keyword suggestions
- Data enrichment: Add categories, tags, or scores to existing data
Pros:
- Pre-built templates for common marketing workflows
- Handles large batch operations smoothly (5,000+ rows)
- Includes both GPT and Claude model options
- Good documentation with marketing-specific examples
Cons:
- Higher starting price than simpler alternatives
- Overkill for basic formula help or simple data tasks
- Marketing focus means less optimization for financial or scientific use cases
- Some functions overlap with what Gemini now does natively
Starter at $19/month. Professional at $49/month for higher limits and team features.
Marketing teams managing product catalogs, running content operations at scale, or doing bulk SEO work in spreadsheets.
Coefficient
Coefficient is less about AI text generation and more about connecting Google Sheets to your business data. It syncs live data from Salesforce, HubSpot, MySQL, Snowflake, and 50+ other sources directly into your sheets, then uses AI to help you analyze it.
Key features:
- Live data sync: Pull data from CRMs, databases, and APIs directly into Sheets
- GPT Copilot: Ask questions about your connected data in natural language
- Automated reports: Schedule data refreshes so dashboards stay current
- Writeback: Push changes from Sheets back to your source systems
- Formula builder: AI generates formulas based on your connected data
Pros:
- Replaces manual data exports and copy-paste workflows
- Two-way sync means you can update CRM records from Sheets
- AI understands your data context across connected sources
- Strong Salesforce and HubSpot integrations
Cons:
- The core value is data connection, not AI text processing
- Pro plan ($49/month) needed for most useful features
- Complex initial setup for database connections
- AI features are secondary to the data sync functionality
Free tier (limited syncs). Pro at $49/month. Enterprise pricing for advanced features.
Sales and operations teams who spend time exporting data from CRMs and databases into Sheets. The AI layer adds analysis on top of the connected data.
If you're looking to automate repetitive data workflows, our guide on how to use AI to automate tasks covers broader automation strategies that complement Coefficient's spreadsheet integrations.
ChatGPT (Manual)
Sometimes the best AI for Google Sheets isn't in Sheets at all. ChatGPT handles complex formula problems, debugging, and data strategy questions that add-ons struggle with. Copy your data or formula into ChatGPT, describe the problem, and get a solution you paste back.
Key features:
- Formula generation: Describe your problem in detail and get nested formulas, QUERY functions, or ARRAYFORMULA solutions
- Debugging: Paste a broken formula and get an explanation of what went wrong
- Code generation: Get Apps Script code for custom automation
- Data strategy: Ask how to structure a spreadsheet, design a dashboard, or approach an analysis
- File upload: Upload .xlsx or .csv files for direct analysis (Plus plan)
Pros:
- Handles the most complex formula and logic problems
- Can generate Google Apps Script for custom automation
- Explains the reasoning behind solutions, teaching you the formula syntax
- Strongest overall reasoning for multi-step spreadsheet challenges
Cons:
- Requires manual copy/paste between ChatGPT and Sheets
- Not integrated, no live data access to your spreadsheet
- Can't process bulk operations or run across rows
- Slower workflow than in-sheet add-ons for repetitive tasks
Free tier available. Plus at $20/month for GPT-4o and file uploads.
Complex formula problems that in-sheet add-ons can't solve, Apps Script automation, and situations where you need detailed explanations of how a formula works. Also see our guide on ChatGPT for Excel, which covers formula techniques that apply to Google Sheets as well.
Rows AI
Rows is a standalone spreadsheet with AI built into its foundation rather than added as an afterthought. It includes built-in data sources (Google Analytics, Stripe, Notion, LinkedIn), an AI analyst that answers questions about your data, and an AI-powered formula builder.
Key features:
- AI analyst: Ask "What were our top 5 products by revenue last quarter?" and get answers from your data
- Built-in integrations: Connect to 50+ data sources without add-ons or API configuration
- AI formula builder: Generate formulas from natural language
- AI-generated charts: Describe a visualization and Rows creates it
- Shareable dashboards: Turn sheets into presentation-ready reports
Pros:
- AI is deeply integrated, not bolted on
- Built-in data connectors eliminate the need for manual imports
- Clean, modern interface designed for collaboration
- Dashboards and reports are built into the spreadsheet
Cons:
- Separate tool from Google Sheets, requires migrating workflows
- Smaller ecosystem, fewer templates and community resources than Sheets
- Pro plan pricing ($59/month) is steep for individual users
- Some Google Sheets features (Apps Script, advanced formulas) are not available
Free tier for basic use. Pro at $59/month. Enterprise pricing available.
Teams willing to move away from Google Sheets for a more AI-integrated experience. Strongest option for teams that need built-in data connections and collaborative reporting without third-party add-ons.
How to Choose the Right AI for Google Sheets
If you already use Google Workspace: Start with Gemini. It's included in your subscription and handles formula generation, data analysis, and the =AI() function. Test it on your actual work before adding anything else.
If you need bulk text processing: GPT for Sheets is the standard for marketing teams and anyone processing hundreds or thousands of rows of text data. Budget option: SheetAI at $5.99/month.
If you need live data connections: Coefficient connects your CRM, database, or API data directly to Sheets with auto-refresh. No manual exports.
If you hit Gemini's limits: Add GPT for Sheets or Numerous.ai for specialized functions. Use ChatGPT for complex one-off formula problems that in-sheet tools can't crack.
If you're starting fresh: Consider Rows AI if you don't have an existing Google Sheets workflow. Its built-in AI and data sources provide a more integrated experience from day one.
Most teams end up with Gemini (built-in) plus one add-on for specialized tasks. The free tiers on most tools give you enough room to test before paying.
If you want to learn how to combine these tools into a complete data workflow, the AI Academy walks through real-world setups that go well beyond basic formulas.
FAQ
Is Google Gemini in Sheets free?
Gemini features in Google Sheets are included with Google Workspace Business Standard and higher plans at no additional cost. For personal Google accounts, you need Google One AI Premium ($19.99/month) or Google AI Pro ($19.99/month). The free personal Google account does not include Gemini in Sheets. If you're on a Workspace plan, check with your admin, since it may already be enabled.
Which AI add-on for Google Sheets is the most accurate?
GPT for Sheets using the GPT-4o model produces the most accurate results for text generation, classification, and extraction tasks. Google Gemini is strongest for formula generation because it can see your actual spreadsheet data and column names. For mathematical accuracy, using ChatGPT externally and pasting formulas into Sheets often beats any in-sheet add-on because you can provide more context in the conversation.
Can AI in Google Sheets handle large datasets?
Most AI tools process rows individually, so large datasets work but take time and can cost more. GPT for Sheets handles 1,000+ rows routinely. Numerous.ai is optimized for 5,000+ rows. Gemini's =AI() function can be slow beyond a few hundred rows. For truly large datasets (50,000+ rows), consider exporting to Python or R for AI-assisted analysis, then importing results back to Sheets.
Do I need an OpenAI API key for AI add-ons?
It depends on the add-on. GPT for Sheets requires your own OpenAI API key (separate cost). SheetAI and Numerous.ai manage the AI infrastructure themselves, so no API key is needed. Google Gemini is built in and requires no external API. If you're not comfortable with API setup, choose SheetAI, Numerous.ai, or stick with Gemini.
Can AI replace Google Apps Script for automation?
AI tools handle data processing tasks (classification, generation, extraction) that used to require custom Apps Script. But for workflow automation (triggers, email sending, custom menus, interactions with other Google services), Apps Script is still necessary. The best approach: use ChatGPT to write your Apps Script code, then use in-sheet AI for data processing. They complement each other rather than competing.
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