--- title: "Fireflies vs Otter 2026: Price, Limits and Which to Pick" url: "https://dupple.com/learn/fireflies-vs-otter" description: "Fireflies vs Otter in 2026: Otter Pro at $8.33/mo vs Fireflies Pro at $10 on annual billing, Business $19.99 vs $19. Free plans, CRM sync and yearly team costs." published: "2026-11-06" updated: "2026-11-06" llms_txt: "https://dupple.com/llms.txt" --- # Fireflies vs Otter 2026: Price, Limits and Which to Pick Trusted by 790,000+ Techpresso subscribers · Editorial policy · How we make money Written by Louis Corneloup Founder at Dupple, covering AI tools and strategies for 790K+ readers. How our guides are researched . November 6, 2026 · Updated November 2026 9 min read Short answer: **Otter is cheaper for one person**, at $8.33 a month on annual billing against $10 for Fireflies Pro, and its Business plan allows meetings up to 4 hours. **Fireflies is cheaper for a team on Business** ($19 against $19.99 per seat a month, annual) and is the pick for transcription in 100+ languages and integrations on every paid plan. Verified on both vendors' pricing pages in October 2026. ## Fireflies vs Otter at a glance *Fireflies vs Otter at a glance: Fireflies vs Otter 2026: Price, Limits and Which to Pick. Last updated November 2026.* | Feature | Fireflies | Otter | Winner | | --- | --- | --- | --- | | Free plan | Free forever: limited AI summaries, 400 minutes of storage per team, 20 AI credits | Basic: 300 transcription minutes a month, 30 minutes per conversation, 3 lifetime file imports | Depends on use | | Cheapest paid plan, annual billing | Pro: $10 per seat a month | Pro: $8.33 per user a month | Otter | | Cheapest paid plan, monthly billing | Pro: $18 per seat a month | Pro: $16.99 per user a month | Otter | | Team plan, annual billing | Business: $19 per seat a month | Business: $19.99 per user a month | Fireflies | | Longest meeting on the team plan | 3 hours (Business) | 4 hours (Business) | Otter | | Transcription languages | 100+ | 6 (English, Spanish, French, German, Japanese, Chinese) | Fireflies | | CRM sync (Salesforce, [HubSpot](https://dupple.com/reviews/hubspot)) | All integrations from Pro; automatic CRM autofill spends pooled AI credits | From Pro, capped at 1 user on Pro and 5 users on Business | Depends on team size | | Record without a bot | Chrome extension captures Google Meet with no bot, on every plan | Bot joins Zoom, Teams and Meet | Fireflies | Sources: [Fireflies pricing](https://fireflies.ai/pricing), [Otter pricing](https://otter.ai/pricing) and the [Fireflies AI credits guide](https://guide.fireflies.ai/articles/2114151875-learn-about-ai-credits), all read 28 October 2026. Prices in US dollars before tax. Picture a five-person sales team that wants one note taker on every discovery call, with notes landing in HubSpot afterwards. That team cares about three things: the yearly bill for five seats, whether CRM sync covers all five reps, and whether a long demo gets cut off. **Those three questions decide this matchup**, so they drive the rest of this page. ## Which is cheaper, Fireflies or Otter? Otter wins for a single seat; Fireflies wins once you need the team plan. Both vendors sell per seat and discount annual billing heavily: Fireflies says "save up to 44%" and Otter says "save 51%" on Pro. *Which is cheaper, Fireflies or Otter?: Fireflies vs Otter 2026: Price, Limits and Which to Pick. Last updated November 2026.* | Plan | Fireflies, monthly billing | Fireflies, annual billing | Otter, monthly billing | Otter, annual billing | | --- | --- | --- | --- | --- | | Free | $0 | $0 | $0 | $0 | | Pro | $18 | $10 | $16.99 | $8.33 | | Business | $29 | $19 | $30 | $19.99 | | Enterprise | Annual only | $39 | Demo, no list price | Demo, no list price | Prices per seat per month, read on [fireflies.ai/pricing](https://fireflies.ai/pricing) and [otter.ai/pricing](https://otter.ai/pricing) on 28 October 2026. Two promotions sit on Otter's page. Business on monthly billing shows $24 a seat for the first 3 months (20% off), for first-time subscribers only. A starred half-price Pro offer also appears, but Otter's footnote limits it to India-issued credit cards, so a US buyer will not see it at checkout. Students and teachers with a .edu email get 20% off Otter Pro: $79.99 a year, or $13.59 on monthly billing. Fireflies runs no promotion on its pricing page. Its catch sits elsewhere: the advanced AI features run on AI credits, covered below. For the full breakdown of Fireflies' tiers and credit packs, see our [Fireflies AI pricing guide](https://dupple.com/learn/fireflies-ai-pricing). ### What does a year cost for 1 user and for 5 seats? All totals are our arithmetic on the per-seat prices each vendor printed on 28 October 2026, before tax. *Which is cheaper, Fireflies or Otter?: Fireflies vs Otter 2026: Price, Limits and Which to Pick. Last updated November 2026.* | Scenario | Fireflies | Otter | Cheaper | | --- | --- | --- | --- | | 1 user, Pro, annual billing | $120 | $99.96 | Otter by $20.04 | | 1 user, Pro, monthly billing | $216 | $203.88 | Otter by $12.12 | | 5 seats, Pro, annual billing | $600 | $499.80 | Otter by $100.20 | | 5 seats, Business, annual billing | $1,140 | $1,199.40 | Fireflies by $59.40 | | 5 seats, Business, monthly billing | $1,740 | $1,800 | Fireflies by $60 | | 5 seats, Business, monthly, with Otter's 3-month promo | $1,740 | $1,710 | Otter by $30 | **Dupple data:** for our five-person sales team, annual Business costs $1,140 on Fireflies and $1,199.40 on Otter, a $59.40 gap in Fireflies' favor; on Pro the order flips and Otter saves $100.20 a year (our arithmetic on prices read 28 October 2026). The promo row is worth a sentence. Otter's first-quarter discount makes its monthly Business plan $30 cheaper than Fireflies in year one, then the regular $30 rate applies and Fireflies is cheaper every year after. ## Fireflies vs Otter free plan: which gives more? They cap different things, so the better free plan depends on how you meet. **Otter's free Basic plan caps minutes**: 300 transcription minutes a month, 30 minutes per conversation and only the 25 most recent conversations kept. A single 45-minute client call already breaks the per-conversation cap. **Fireflies' free plan caps storage**: 400 minutes per team, shared by everyone in the workspace. Its plan card promises unlimited transcription with an asterisk, while the comparison table lower on the same page marks Free transcripts as "Limited", and recordings stop at 2 hours. Free also has no integrations and only limited AI summaries. For someone with a few short calls a week, Otter Basic gives more usable notes because each meeting is summarized in full. For a person who wants to try Fireflies on real hour-long calls, the free plan works until the 400-minute pool fills, which is about six and a half hour-long calls (our arithmetic). Our ranking of the [best free AI meeting assistants](https://dupple.com/learn/best-free-ai-meeting-assistants) compares these free tiers with other options. ## Which supports more languages? Fireflies, by a wide margin. Its pricing page lists transcription in 100+ languages on every plan, with auto language detection, and Business adds a Multi-language Mode for calls where people switch languages mid-meeting. Otter's own comparison table lists AI transcription in six languages: English, Spanish, French, German, Japanese and Chinese. **For a sales team selling into Brazil, Italy or the Nordics, that list rules Otter out** before price comes up. Neither vendor publishes an accuracy rate we could check, and we have run no accuracy tests of our own, so this page compares coverage only. ## Which integrates with Salesforce and HubSpot? Both do, with different limits, and this is the round our sales team should read twice. Otter lists Salesforce, HubSpot and Zapier on Pro, but its comparison table limits synced CRM notes to 1 user on Pro and 5 users on Business, with unlimited users only on Enterprise. A five-rep team therefore needs Otter Business, at $1,199.40 a year on annual billing, to get every rep's notes into the CRM. A sixth rep pushes the team toward an Enterprise demo. Fireflies opens all integrations from Pro, including [Salesforce](https://fireflies.ai/integrations/crm/salesforce) and [HubSpot](https://fireflies.ai/integrations/crm/hubspot), with no per-user CRM cap printed. The catch is in its credits guide: Autofill CRM, the feature that pushes extracted meeting data into those CRMs, spends AI credits. **Credits are pooled at team level and do not grow with seats**: Pro includes 20 and Business 30 for the whole workspace, and extra packs start at $5 for 50 credits a month. So the honest call is conditional. Fireflies Pro at $600 a year for five seats is the cheapest route to CRM integration for all five reps. If the team relies on automatic field updates on every call, budget for a credit pack on top, since a 30-credit pool shared by five people runs out fast. Teams still choosing a CRM can start with our guide to the [best CRM for sales teams](https://dupple.com/learn/best-crm-for-sales-teams). ## Is Fireflies or Otter better for a team? Fireflies for most teams, Otter for teams that run long sessions or want a fixed bill. Fireflies Business adds unlimited storage, conversation intelligence (talk time, sentiment, topic trackers) and team analytics for admins. Pro's storage stops at 8,000 minutes per seat, about 133 hours of recordings per person (our arithmetic), which a busy rep can fill within a year. **Fireflies wins on team analytics** for a sales manager who coaches from call data. Otter Business allows meetings up to 4 hours, joins 3 meetings at once and gives each user 200 AI Chat queries a month, against 50 on Pro. Its comparison table also caps Business workspaces at 25 billed users, and SSO needs Enterprise with a 100-user minimum. Fireflies sells SSO and SCIM on Enterprise at a printed $39 per seat. **Otter wins for workshops, trainings and long interviews**, where its longer per-meeting limit beats Fireflies Business by an hour. ## Do both bots join your calls? By default, yes. Otter's notetaker joins Zoom, Microsoft Teams and Google Meet to write and share notes, and Fireflies' bot does the same on the main video platforms. Some clients dislike a visible bot on a sales call. Fireflies has one escape hatch: its Chrome extension records Google Meet without a bot, on every plan including Free. Otter offers live notes and captions inside Google Meet, but its pricing page does not describe a bot-free capture mode. If a bot in the room is a deal-breaker, our guide on [taking meeting notes without a bot](https://dupple.com/learn/how-to-take-meeting-notes-without-a-bot) covers the options. ## Strengths and weaknesses **Fireflies** - Strength: Business at $19 per seat on annual billing, the lower team price of the two. - Strength: transcription in 100+ languages on every plan, plus Multi-language Mode on Business. - Strength: Google Meet capture with no bot through the Chrome extension, even on Free. - Weakness: AI credits are pooled per workspace (20 on Pro, 30 on Business) and power CRM autofill, AI Skills and Sales Assist. - Weakness: recordings stop at 2 hours on Free and Pro, 3 hours on Business. - Weakness: the free plan's 400 minutes of storage is shared by the whole team. **Otter** - Strength: Pro at $8.33 a month on annual billing, the cheaper single seat. - Strength: meetings up to 4 hours on Business and 3 concurrent meetings. - Strength: 20% education discount for .edu emails. - Weakness: six transcription languages. - Weakness: CRM sync capped at 1 user on Pro and 5 on Business. - Weakness: the free plan stops each conversation at 30 minutes. ## Who should pick which - **Solo consultant or manager on English-language calls:** Otter Pro on annual billing, the lowest bill for one seat. - **Five-person sales team on HubSpot or Salesforce:** Fireflies Pro covers CRM integration for every rep at $600 a year; move to Business when you want coaching analytics and unlimited storage. - **International team or multilingual calls:** Fireflies, whose language coverage dwarfs Otter's six. - **Trainers, researchers and anyone recording half-day sessions:** Otter Business, which has the longer meeting limit of the two. - **Student or teacher:** Otter Pro with the .edu discount. ## What are alternatives to Fireflies and Otter? If neither fits, our [Otter.ai alternatives](https://dupple.com/learn/otter-ai-alternatives) guide covers tools built around leaving Otter, and the [best AI meeting assistants](https://dupple.com/learn/best-ai-meeting-assistants) ranking compares the wider field. For written recaps rather than full transcripts, see the [best AI meeting summary tools](https://dupple.com/learn/best-ai-meeting-summary-tools); for recorded files and interviews, the [best AI transcription tools](https://dupple.com/learn/best-ai-transcription-tools). Sales teams that want call coaching beyond notes can compare the [best AI sales assistants](https://dupple.com/learn/best-ai-sales-assistants). **Toolradar data:** Toolradar, our software directory, evaluates 176 transcription tools as of October 2026; 70% of them are free, freemium or open source, and the median cheapest paid plan is $12 a month across the 66 that publish a price ([Toolradar transcription ranking](https://toolradar.com/best/transcription)). Both tools have profiles there: [Fireflies on Toolradar](https://toolradar.com/tools/fireflies-ai) and [Otter on Toolradar](https://toolradar.com/tools/otter). Our sister newsletter AIpresso wrote its own [Fireflies vs Otter comparison](https://aipresso.com/blog/fireflies-vs-otter) for AI tool buyers. ## How we compared Prices and plan limits were read on [fireflies.ai/pricing](https://fireflies.ai/pricing) and [otter.ai/pricing](https://otter.ai/pricing) on 28 October 2026, including both monthly and annual billing views and each vendor's full comparison table. Credit rules come from the Fireflies AI credits guide and integrations from Fireflies' integration pages. Yearly and team totals are our arithmetic on printed per-seat prices, before tax. Promotions are labeled with their stated terms. We did not test either tool; features are described from the vendors' own pages. ## FAQ **Is Fireflies or Otter cheaper?** For one person, Otter is cheaper: Pro costs $8.33 a month on annual billing against $10 for Fireflies Pro, or $16.99 against $18 on monthly billing. For a team on the Business plan, Fireflies is cheaper at $19 a seat against $19.99 on annual billing. **Which free plan is better, Fireflies or Otter?** Otter Basic gives 300 transcription minutes a month but stops each conversation at 30 minutes. Fireflies Free has no per-meeting cap under 2 hours but only 400 minutes of storage for the whole team. Short, frequent calls favor Otter; a few long test calls favor Fireflies. **Does Otter support as many languages as Fireflies?** No. Otter transcribes six languages: English, Spanish, French, German, Japanese and Chinese. Fireflies lists 100+ languages on every plan and adds a mode for calls that mix languages on Business. **Can Fireflies and Otter sync notes to Salesforce or HubSpot?** Yes, both from their Pro plans. Otter limits CRM sync to 1 user on Pro and 5 on Business. Fireflies includes all integrations on Pro, but its automatic CRM autofill uses AI credits pooled across the team. **How much do 5 seats of Fireflies or Otter cost per year?** On annual billing, five Business seats cost $1,140 on Fireflies and $1,199.40 on Otter; five Pro seats cost $600 on Fireflies and $499.80 on Otter. These are our totals from the vendors' October 2026 per-seat prices. **Can Fireflies record without joining as a bot?** Yes, for Google Meet. The Fireflies Chrome extension captures Meet calls with no bot, on every plan including Free. Otter's notetaker joins Zoom, Teams and Meet as a participant. ## Bottom line Otter is the cheaper buy for one English-speaking professional who wants a low annual bill and long meetings on Business. Fireflies is the better fit for most teams: a lower Business price, CRM integrations for every seat from Pro, far wider language coverage and bot-free Google Meet capture. For our five-person sales team, Fireflies Pro is the starting point, with a credit pack if CRM autofill becomes a daily habit. **Cite this:** Dupple, "Fireflies vs Otter 2026: Price, Limits and Which to Pick", November 2026. **Want more out of every AI tool you pay for?** [Start the Dupple X trial](https://checkout.dupple.com/checkout/dupple-x-yearly-trial/) for the workflows that turn meeting notes into follow-ups. Some offers on this page may be paid placements or contain affiliate links. Related Articles Article ### 10 Best Otter.ai Alternatives in 2026 10 best Otter.ai alternatives in 2026, prices checked September 25. Granola starts at $14/mo, Fathom is free forever, Fireflies.ai runs $10/seat/mo annual. Article ### Fireflies.ai Pricing 2026: Plans, AI Credits and What a Team Pays Fireflies.ai pricing in 2026: Free $0, Pro $10 and Business $19 per seat a month billed annually, Enterprise $39. What AI credits cost and what a 10-seat team pays. Article ### Is Otter.ai Free? Basic Plan Limits and Upgrade Costs Otter.ai has a free Basic plan. See its monthly minutes, per-recording limits, lifetime imports, and the cost of upgrading. Article ### Is Adobe Firefly Free in 2026? What the Free Plan Covers and What It Leaves Out Adobe Firefly's free plan gives daily generations with no published count. Standard is $9.99 a month for 2,000 credits. Watermark and caps are not stated. Blog Post ### 8 Best AI Tools for Business in 2026 (Reviewed) The 8 best AI tools for business in 2026, reviewed with pricing, features, and use cases. Covers ChatGPT, Jasper, Notion AI, Otter.ai, HubSpot, and more. Article ### 10 Best AI Assistants in 2026 The best AI assistants in 2026: ChatGPT Plus at $20/mo, Claude Pro at $17/mo billed annually, Gemini Pro at $19.99/mo. Checked September 23, 2026.